TOWN OF WILLINGTON
PLANNING AND ZONING COMMISSION
MINUTES OF DECEMBER 7, 2004
A. Call to Order
Chairman Ralph Tulis called the meeting to order at 7:31 p.m.
B. Roll Call
Members Present: R. Tulis, Chairman
P. Latincsics, Vice-Chairman (arrived 7:40 p.m.)
M. Ellis, Secretary
M. Dinallo
N. Gray (alt.)
A. St. Louis
P. Nevers
Members Absent: T. Lough (alt.)
D. Lytwyn
D. Rizdon (alt.)
Also Present: G. Jones, Assistant Planning and Zoning Agent
S. Nimerowski, Recording Clerk
C. Seat Alternates
Gray was seated for Lytwyn.
D. New Business
1. File #2004-44 – Acceptance of road improvements completed along Mihaliak Road
related to Mary Litwinczyk subdivision (Map 45, Lot 1). Owner: Mary Litwinczyk.
(Received 12/7/04, Decision by 2/15/05.)
Tulis said that Public Works has signed off on this application and Karl Acimovic has inspected it. Jones said he was satisfied with the road improvements. A maintainance bond should be posted.
MOTION: To approve road improvements completed along Mihaliak Road
related to Mary Litwinczyk subdivision, File #2004-44.
By: St. Louis Seconded: Nevers
Results: Motion passes unanimously.
E. Pre-Application
None.
F. Applications received post-agenda filing
None.
G. Public Comments
The Commission will hear brief comments at this time from anyone wishing to
speak. No business can be conducted here nor can any comments be made about
any Public Hearing item.
None.
H. Old Business
1. File #2004-27 – Application for a 1-lot re-subdivision at 75 Ruby Road (Map 28,
Lot 15). Owner/Applicant: Andrew Szewczyk. (Received 9/21/04, Public Hearing
10/19/04, continued to 11/16/04, Decision by 1/5/05.)
Tulis said the following Commission members are eligible to vote on this application: himself, Dinallo, St. Louis, and Nevers.
Tulis said the applicant requested three waivers. The first is Section 4.2, soil types to be shown on the map. The second is Section 4.4 and 4.1e, hydraulic study. This gets into complicated calculations and is usually done for a large lot. The third is Section 4.5, sedimentation and erosion control.
St. Louis inquired about an open space requirement, and Tulis said we don’t require it.
Latincsics arrived at this time (7:40 p.m.).
Jones said the soil types requirement cannot be waived.
MOTION: To deny waiver for 4.2.0, USGS soil types, for File #2004-27.
By: St. Louis Seconded: Nevers
Tulis said we should require this information on any subdivision.
Result: Motion passes 4-0-3 (Latincsics, Ellis, Gray abstain).
MOTION: To approve waiver of 6.1.e, hydraulic study, for File #2004-27.
By: St. Louis Seconded: Nevers
Result: Motion passes 4-0-3 (Latincsics, Ellis, Gray abstain).
MOTION: To approve File #2004-27, Application for a 1-lot Re-subdivision
at 75 Ruby Road (Map 28, Lot 15), Owner/Applicant Andrew
Szewczyk, with the following conditions:
1. Complete S & E Control Plan be included in the Final Plans and
approved by staff.
2. Footing drains shown on Final Plans.
3. Notification shall be made to abutters if blasting is to take place.
4. Erosion controls shall be installed immediately for currently
exposed areas from previous activity, and no additional activity
shall occur on site until a Zoning Certificate of Compliance is
obtained.
5. Add USGS soil types.
By: St. Louis Seconded: Nevers
Result: Motion passes 4-0-3 (Latincsics, Ellis, Gray abstain).
2. File #2004-42 – Application for a modification to the special permit and approval of a
supporting site development plan for replacing a guardhouse and adding parking lots
and lighting on property at 350 Ruby Rd. (Map 42, Lot 28, Zone DI). Owner: FedEx
Ground Package System, Inc. (Received 11/16/04, Site Walk 12/6/04 6:30 p.m.,
Decision by 1/18/05.)
Tulis said the site walk last night was incomplete due to lack of participation.
In response to a concern that Tulis voiced, John Walsh said that modifications and additions were made on the maps since the last meeting. Yorgensen received them on 12/3/04 and worked from these latest maps. Mr. Walsh said that at the last meeting there were concerns about the site’s appearance from the Ruby Road off-ramp and across the street, and also with the site lighting. He said they removed all spotlight-type lights from the big building up front. All lighting will be down-lit. Also in response to a request from the last meeting, Mr. Walsh gave out copies of two photos. He said that in doing the expansion, they will be taking down some pine trees in front of the trailers. They will be replaced with a double row of pine trees.
Tulis requested that trees be planted on the upper level and on the retaining wall. He said the employee parking lot was okay.
There was discussion about how much of the retaining walls will be visible.
Tulis suggested the planting of one row of white pines for quick screening, and another row of longer-lasting evergreens.
Mr. Walsh said the Commission asked to see all the existing lighting, and all existing lighting is now shown on the plans.
Tulis commented that it looks like 3/4ths of the lights will be changed. He asked that more crab apples be mixed in around the existing pines. He said that near the retaining walls, he wanted any trees that die within the first year replaced. The trees should be planted 6-8 feet from the front of the wall.
There was a brief discussion about what impact the retaining wall would have on the trees.
Tulis said that people will notice the increase in trucks around the service building, which is why the top of the wall should have trees. He said the changes in the lighting is a “step in the right direction.”
Jones said a silt fence will be used. Mr. Walsh said that erosion control blankets will be used.
MOTION: To approve File #2004-42, application for a modification to the special
permit and approval of a supporting site development plan for
replacing a guardhouse and adding parking lots and lighting on
property at 350 Ruby Road (Map 42, Lot 48, Zone DI), with the
following condition:
1. That the recommendations in the memo from Yorgensen dated
12/7/04 and Karl Acimovic dated 12/6/04 be met before the
application is approved and filed.
By: St. Louis Seconded: Ellis
Discussion. Tulis suggested that the following conditions be added:
2. Referring to C101, establish a NS line across the entire site. Said
line to be on the west face of the NW wing of the distribution center.
All existing and new lighting to the west of that line will be
downcast fixtures. Lighting to the east of that line will remain “as
is” at this time.
3. Referring to C102, establish additional plantings between the new
employee parking area at the top of the retaining wall and along the
extended tractor parking area with evergreen trees such as
arborvitae or white cedar. On the retaining wall along Ruby Road
where it is to be extended to the lower, any existing white pines that
die as a result of construction within one year of construction, be
replaced with trees of approximately equal size. Planting of
evergreens to be a mix of white pines and something more durable.
4. Referring to C104, the extension on the SW corner of the employee
parking at 102, to replant an equal number of trees to what is
removed for the parking lot extension.
St. Louis agreed to add the above to motion.
Result: Motion passes unanimously.
I. Minutes
Tulis requested the following change to the November 16, 2004 minutes: on page 4, 5th paragraph, remove the sentence, “The land is flat in Willington.”
MOTION: To approve the November 16, 2004 minutes as amended.
By: Ellis Seconded: Latincsics
Result: Motion passes 5-0-2 (Gray, Dinallo abstain).
J. Correspondence
1. 2005 Meeting Schedule for Planning and Zoning Commission
2. 2005 Meeting Schedule for Inland Wetlands Commission
3. Memo dated October 15, 2004, with attachments, from Terry Hoffman, Accounting
Supervisor, Town of Willington, to Department Heads, Board & Commission Chairs,
Sue Yorgensen, Fire Dept. Chiefs, Supt. of Schools
Re: Capital Project Update for FY05-06 Budget and Long Range Planning
4. Letter dated November 24, 2004 from Peter S. Andersen, Chairman, Willington
Conservation Commission, to P&Z and IWC
Re: Wetlands Application #W2004-38, 14 Lot Subdivision, Lohse and Spak Rds.
Correspondence was reviewed.
K. Staff Report and Discussion
No staff report.
Latincsics asked about the timetable for discussion of the PoCD. Tulis replied that what should be the final meeting took place on November 30. We are awaiting input from our attorney on one section. The PoCD should be presented at the next P&Z meeting. Tulis said it is one the town website now; the final version will be on line as well. The possibility of having a special meeting devoted to the topic was discussed.
L. Adjournment
MOTION: To adjourn at 9:18 p.m.
By: Nevers Seconded: Gray
Result: Motion passes unanimously.
Respectfully Submitted,
Susan S. Nimerowski
Recording Clerk
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